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Enrolment

All children attending The Italian Bilingual School OOSH (Out of School Hours) are eligible to attend OOSH at the Italian Bilingual School.

Enrolment enquiries are handled by the IBS Administration Coordinator. An enrolment form and associated forms need to be updated whenever necessary.

FEE INFORMATION

The Italian Bilingual School OOSH depends on the timely payment of fees of all participants in the service. It aims to provide a quality service that is affordable. Fee levels are set by the management each year on completion of an annual budget and according to the centre's required income.

POLICY STATEMENT

We aim to provide a quality service that is affordable. Fee levels are set by the Co.As.It. Board each year on completion of an annual budget and according to the centre's required income.

PROCEDURE

Fees will be reviewed each term based on attendance and the centre's ability to meet running costs. Parents will be given at least 2 weeks notice of any changes in the fees.

FEE PAYMENT:

An initial bond of 2 weeks in advance must be paid. This money will be held until the last 2 weeks of the year or when the child leaves the centre. Fees are to be paid by due date set on monthly invoices.

The Daily enrolment fee is $22. Casual booking is $26 daily. Late fee applies for children who are picked up after 6 PM.

DROPPING OFF AND PICKING UP POLICY STATEMENT

We aim to provide a procedure for dropping off and picking up children, which is clear and ensures the safety and well being of the children in our care.

Parents are required to follow specific communication procedures to ensure we can provide appropriate care of their children.

PROCEDURE

DROPPING OFF

The children will be collected after school and a roll call will be taken.

Should a child require medication of any kind, parents must fill in and sign the medication form.

PICKING UP OF CHILDREN

  • Children must be collected by the closing time of the centre.

  • The authorised person who is collecting the child must sign the sign-in/out sheet next to the child's name, indicating time of departure.

  • The authorised person and children are to ensure that all belongings are collected.

  • The authorised person must ensure that a staff member is aware that they are taking the child from the centre.

  • Staff are to be notified if the person collecting the child is to be later than usual. The child will be notified to avoid any anxiety.

  • If the child is to be collected by anyone different than the name on the enrolment form, parents must have personally informed the appropriate staff member prior to the pick up time. This change should be confirmed in writing by fax, if possible, and the person picking up the child be asked to bring identification.

  • The names and contact numbers of all the people authorised to collect the child must be included in the enrolment form. Any changes to these must be advised in writing to the centre as soon as possible.

  • The authorised person is required to give proof of identification to staff if they have not seen them previously.

  • The centre will not release the child to anyone who is not authorised without prior consent and in line with centre policy.

  • If there is any emergency and the parent or authorised person cannot collect the child, the parent must personally ring the centre. The parent will be required to indicate who will collect, give a description and ask the person to provide proof of identification.

  • If no one collects the child the centre will contact the parents/guardians, if these cannot be reached the centre will contact the police.

OVERDUE/OUTSTANDING FEES

Parents are encouraged to discuss any difficulties that they may have in paying fees with the Co-ordinator, who will discuss and make suitable arrangements for payment of fees as well as informing them of other avenues for financial support when required.

If no previous arrangements have been made regarding overdue fees the centre will:

  • After 1 week overdue: send a reminder note regarding overdue fees.

  • After 2 weeks overdue: Write a letter reminding them to discuss any problems they may be having in paying the fees with the Co-ordinator and informing them that their child's place may be cancelled if suitable arrangements cannot be made within the next week to pay the fees.

  • After 3 weeks overdue: Personally approach the parent and make an appointment to discuss the problem and notify the possible cancellation of their child's place if no arrangements can be made.

After 4 weeks overdue:If no arrangements have been made to pay the fees or the agreement to pay has not been kept the child's place will be cancelled.

LATE FEES

Children must be collected by 6pm. Flat fee of $23.00 for the first 15 minutes and an additional rate of $3.00 for every minute thereafter.

If after half and hour the centre has not been notified by the parent and the nominated contact persons can not be reached, the child will be taken to the Leichhardt Police station.

If a parent continues to collect their child after 6pm, the Co-ordinator will need to discuss other options with them to organize suitable arrangements or the child's place in the centre may be cancelled.

HOURS OF OPERATION

The centre operates during IBS school terms Monday to Friday, between the hours of:3.15pm to 6.00pm, after school

The Centre is closed during school holidays, public holidays and school development days.


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